If you’re still doing everything manually, then it’s time to discover how you can carve out more time in your day with automation. Sure, it might sound intimidating in the beginning, but once you find the right automation software, you’ll wonder why you didn’t dive into the tech pool sooner. Here is concrete advice on finance automation strategies and how to streamline your processes.
There are so many ways for businesses to automate nowadays that it would be virtually impossible not to find a way to do it. Dispatchers can automate technician appointments, hospitals can automate patient check-ins, and finance departments can automate many of their most complicated tasks.
Automation is Key to Streamline Your Processes
Change can be hard, but it can also be necessary. In today’s world, it feels like we are always running on all cylinders. It’s no longer necessary to spend an entire day on a task that could take just a few minutes with automation. It’s becoming increasingly important to keep up productivity and free up employees for vital tasks that cannot be done with automation.
It’s more important than ever to make employees feel like they matter. You want them to know that they are seen, and they are appreciated. It’s challenging to offer those personal one-on-one interactions when you’re too busy with paperwork to even look up from your desk.
Automation is not about replacing employees. It’s about making time for them. When you automate, there’s more time for brainstorming and team lunches. There’s more money for it, too. Automation can not only save time, but it can also save a lot of unnecessary expense.
The Evolution of Bookkeeping
The days of manually adding every instance of business revenue and each expenditure are over. Even if you’re an Excel spreadsheet master, it can be incredibly time-consuming to track each line item by hand. Fortunately, you no longer have to.
There’s now dedicated software available that makes bookkeeping more efficient than ever. Perhaps one of the highlights of software like Xero and FreshBooks is the fact that it’s so intuitive and simple to use. You can now automate many of your most complicated bookkeeping tasks, all on par with best practices and industry standards.
For example, you may have a service business where your employees are in the field all day servicing customers. At the end of each day, they return to headquarters to submit their sales and expense paperwork.
With tools like -ServiceTitan that integrate directly with Quickbooks- that entire process is automated. You’ll not only save time, but you’re more guaranteed to have consistent records and accurate information, as well.
Manual Billing is a Thief of Your Time
Gone are the days when you would have to track every single outstanding invoice or manually send out each new one. With automation, you can use software that will do these tasks for you, or at least help you track them. Just imagine being able to open a spreadsheet and have a daily update waiting for you.
So, what does that daily update include? Things like which invoices are due that day, which ones are now considered late, and which ones are ready to be billed. Everything is carefully laid out in one place so that you don’t need to do any guesswork.
Payday is Easier Than Ever
Many accounting managers put payroll at the top of their list of tasks they dread. There are so many different elements that need to be accounted for. If an employee used up vacation days or sick days, or if there was a holiday during the pay period, it all needs to be accounted for.
There are also varying tax brackets that require different percentages to be withheld from a paycheck. Not to mention social security and Medicaid. There is no one size fits all solution when it comes to employee paychecks and tax withholding. This is where automation software can be a lifesaver.
Software such as -BambooHR- collects employee payroll data not just for a pay period, but for the entire lifetime of their employment. Retaining all the records helps you track all of the important information you might need to refer back to one day. Best of all, it does this in an easy to use format that’s simple to navigate.
Whatever financial process you’re interested in automating, you’re sure to find a software that does everything you need it to and more. You’ll wonder why you didn’t make the transition sooner.
Image Credit: Andrea Piacquadio; Pexels
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